Any startup business wants to tackle the issue of finding the perfect office. There are many things to consider before you can set up your office successfully. Thankfully, with the fast technology innovations, gadgets and work equipment have become more portable and reasonably priced, making it more convenient for small businesses to procure them.
Whether you’re planning to hold your business at home or in a designated space, you don’t have to confine and limit your office in those areas. Mobile offices are becoming trendier than ever, making the shipping container office a popular choice for businesses worldwide. With careful planning and preparation, and utilizing the right resources, you can take your work anywhere you want to.
To start setting up your portable office here’s some imperative guidelines to consider:
- Select The Right Office Space
To find an office space, you need to pay attention to some key details. First and foremost, the location will be the top consideration. Would you want to place your mobile office in your home yard? Or would you like to situate it beside your store or manufacturing plant?
Deciding on the location will make or break the efficiency and convenience of your portable office. Although you can quickly transfer from location to site, it’s best to find a venue that’s accessible for you and your office staff.
When selecting a suitable office space, other considerations are to decide whether to buy a shipping container office or rent one. You also need to determine how large or small it should be. Establishing a solid business office foundation begins with finding a space that meets your needs.
- Purchase The Most Suitable Device
To determine what type of device is best for your needs, you need to think about the nature of your job. What industry does your small business belong to? Is it essential for the entire team to access files electronically? Are you working with a diverse workforce where some staff work from other cities or countries?
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Such questions need to be answered to come up with the appropriate hardware devices and software or apps that will aid in all the job requirements. Take a look at your work process and determine the technology needed to carry it out. To set up a fully functional mobile office, you’ll likely need laptops, tablets, smartphones, and other gadgets necessary for your operations.
- Consider The Internet Connection
As you may already know, there are plenty of free Wi-Fi hotspots around, so your initial thought may be that the internet connection won’t be a problem while on the go. However, any expert businessman would argue with you on that. Wi-Fi spots are usually not secure, and the speed works relatively slow due to the many people simultaneously using them. You’re also exposed to possibilities of security threats, data losses, and hacks.
To avoid such disasters, it’s always the best decision to carry your own reliable internet connection. Depending on your budget, you can go all out and subscribe to reliable, fast-speed internet providers. Another option is to create your own VPN (a virtual private network) and take advantage of all the benefits it has. If your budget is constrained, you can use a device like a pocket Wi-Fi for data usage. You can also use tethering from your smartphone to laptops.
Having a reliable, private internet connection is critical to your mobile office. There are internet plans compatible with 3G (Third Generation) or 4G (Fourth Generation) mobile networks, and they work great as long as you have selected the right amount of bandwidth for your workload.
- Prepare Electronic File Storages
In the mobile world, it’s possible to go paperless, so you need a safe place to keep your virtual files. With so many virtual file cabinets offered nowadays, you can select a credible service provider in which you can access your files from any device and from anywhere. This also enables your entire team to access the files through cloud storage solutions. Research well, and you’ll find fantastic cloud storage solution options.
All you need is an internet connection so you can access these e-files. You also won’t have to worry about security as they make sure to keep them very secure. According to plans and packages, you can choose from different storage capacities. There are significant data cloud storage providers that offer bulk storage solutions.
With this, you won’t have to constantly email files or save them on your computer or hard drive, which could sometimes be deleted or bugged with viruses. The cloud will also automatically backup your data across all your devices, allowing collaboration without versioning issues.
- Select Smart Furniture
Another aspect to consider when setting up a portable office is to ensure you have the right furniture. If you’re all using laptops, choose desks and chairs that can accommodate these devices comfortably.
When purchasing office furniture, you need to consider the office style. Consider if you like to have an open office with no cubicles. How about communal tables? Would you assign seating arrangements? All these factors need to be thought about when finding suitable ergonomic chairs and sturdy office tables.
It can be overly complex to set up an office because there are so many technicalities to consider. But hopefully, this guide has shed some light on how to set up your portable office. As long as you focus on what’s essential for your business, you can decide on the right location, devices, internet connection, and furniture, so everyone in your office can work productively.
Mike Slater is a passionate writer who loves to share his expertise about running small to medium-sized businesses. He owns a coworking café in his local town. During his free time, he plays tennis with his family and friends.